How It Works
The calculator uses catering industry standards for per-person portions. It adjusts quantities based on meal style — buffets need approximately 25% more food than plated dinners because guests serve themselves.
- Enter your total guest count.
- Select meal style — plated, buffet, or cocktail.
- Review per-person portions and total quantities.
- Use the cost estimate to budget your catering.
Per-Person Food Amounts
| Food Item | Plated | Buffet | Cocktail |
|---|---|---|---|
| Appetizers | 3 oz | 4 oz | 8 pieces/hr |
| Protein (main) | 6 oz | 6 oz | -- |
| Starch side | 4 oz | 5 oz | -- |
| Vegetable side | 4 oz | 4 oz | 2 oz |
| Salad | 3 oz | 3 oz | -- |
| Bread / rolls | 2 rolls | 2 rolls | 3 crackers |
| Dessert | 1 serving | 1 serving | 2 bites |
Buffet vs Plated Comparison
| Factor | Plated Dinner | Buffet |
|---|---|---|
| Food quantity | Standard portions | +25% more food needed |
| Cost per person | $75-$150 | $55-$120 |
| Staff needed | More servers | Fewer servers |
| Waste | Less waste | More waste (self-serve) |
| Formality | More formal | Casual / friendly |
| Best for | Under 120 guests | Any size |
FAQ
How much food per person for a wedding?
For a plated dinner: 6 oz protein, 8 oz sides, 2 rolls, and 1 dessert. For a buffet, add 25% more. For cocktail reception, plan 8-10 pieces per person per hour.
How do I reduce catering costs?
Switch from plated to buffet (saves on staffing), limit cocktail hour to 1 hour, choose chicken or pasta over steak, and skip the late-night snack. A brunch or lunch wedding costs 30-40% less than dinner.
Should I offer a vegetarian option?
Yes. Plan for 10-15% of guestschoosing vegetarian even if you don't formally survey. Ask your caterer to prepare vegetarian and vegan meals proportionally.
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- Wedding Budget Calculator — allocate your total budget by category