Free Event Planning Calculators

Auto-allocate your budget by category. Adjustable percentages, per-guest cost, over/under indicator.

Calculate beer, wine, and spirits for any event duration and drinking level.

How many tables you need, seats per table, and floor area required.

Per-person food portions for plated dinners, buffets, and cocktail events.

Recommended tier sizes, total servings, and leftover estimates by guest count.

Predict RSVPs by category — family, local friends, out-of-town, coworkers. Real acceptance rates with buffer recommendation.

Square footage, recommended dimensions, and tiles needed based on guest count and dancer percentage.

Bouquets, boutonnieres, centerpieces, ceremony arrangements, and aisle petals with cost estimates.

Beer, wine, spirits, mixers, and non-alcoholic drinks for any event type — cocktail party, BBQ, birthday, or holiday.

Find the right tent size for seated dinners, cocktail events, or ceremonies. Standard sizes with capacity chart.

How many invitations, envelopes, RSVP cards, and stamps you need — with postage cost estimate.

Suggested tip amounts for caterer, DJ, photographer, florist, hair stylist, and 8 more vendor types.

Build a complete day-of schedule from ceremony time backwards — hair, makeup, photos, reception, send-off.

Tablecloth sizes, napkin quantities, and runner counts by table shape, size, and drop length.

Estimate total photos, prints by size, album pages, and costs based on event hours and coverage level.

Non-alcoholic punch quantities, bowl refills, ice, and ingredient estimates for any event type.

Predict yes/no rates by relationship category — family, friends, coworkers, out-of-town. Real acceptance rates.

Favor quantities and budget by guest count, favor type, and distribution method. Includes 10% buffer.

Number of centerpieces, height recommendations, and budget estimates by table layout and style.

Week-by-week checklist from 12 months out to event day. Covers venue, vendors, stationery, and logistics.